Building a business means have safety protocols for every aspect of your operation. This involves sending emails, which can be a great way to communicate quickly with clients and team members. However, when it comes to email security, many people tend to overlook the importance of following safe email practices and recycling it equipment.
Overlooking the basics can have huge implications for your business, and data security should always be a priority. Here are five tips for following safe email practices:
1. Use A Secure Email Account:
Setting up an email account with a secure provider is the first step to staying safe online. Choose one that offers two-factor authentication, end-to-end encryption, and other security features to protect your emails from prying eyes. There are many choices available for these kinds of email accounts, so it’s worth taking the time to shop around and if you don’t know where to begin, you can always start by seeking advice from IT security specialists.
2. Create Strong Passwords:
To ensure maximum security for your email account, create a strong and unique password that’s difficult to guess. Avoid using easily-guessed words like your name or common terms, and include numbers and symbols to make it harder for hackers to crack. Another way to ensure your password is safe is to change it every 60-90 days. Keeping your password different on a regular basis will only add to the safety of your accounts.
3. Beware of Phishing Emails:
Phishing scams are one of the most common online threats, so be sure to double-check all emails before clicking any links or downloading any attachments. Make sure the email is from a trusted source and look for any suspicious URLs, grammar mistakes, or requests for personal information. Common phishing scams look like ads from your favorite store or even a job offer, so always be wary of emails from unfamiliar senders.
4. Don’t Send Sensitive Information:
When sending emails with sensitive content, consider using an encrypted service like ProtonMail or Tutanota. These services will ensure that your emails are secure, and make it harder for hackers to intercept data. Always verify the email of the recipient to ensure information is not being shared to outside sources.
5. Log Out When You’re Done:
Finally, always be sure to log out of your email account when you’re done using it. This is especially important if you’re using a public computer or accessing your account from an unsecured Wi-Fi network. If your account is accidentally left logged in, it opens you up to security breach, loss of information or fraud.
Following these tips can help keep you safe when sending and receiving emails. These email safety tips can also help keep your business safe, as well as protect any personal data you might have sent or received. When in doubt, be sure to double-check the source of any email by looking for suspicious grammar or spelling errors and always log out when you’re finished. By taking the necessary precautions, you can reduce the risk of falling victim to cybercrime and stay secure in the digital age.